The best time to relocate your office

Christmas is a good time for office relocation for many businessesMany managers worry about the best time to relocate their businesses. Considering the potential disruption that can happen during office relocation this is unsurprising, but in fact deciding when to move is nothing more than strategic business decision that can be made on the back of information about your business and its clients.

The best moving times depend on a number of factors outlined below:

•    When your least busy period is

Generally speaking companies should move in their least busy period when the relocation will have the minimum effect on clients and business partners. For many companies this will be around Christmas time, although the increased costs of increased moving-related charges may offset the benefits.

•    How long the move is expected to take

In addition, if the move is a longer one companies will have to ensure they have sufficient time to get set up in the new office before receiving contact from clients. Bank holiday weekends are good, school holidays may in some cases be better. It depends on the market the business is in and the scale of the move.

•    What commitments your staff have

During the summer holidays staff frequently have trips booked and family commitments. This may be a good thing for your business as you want the relocation to have the minimum effect on staff morale but if you need staff to chip in this will be difficult. Talk to your staff and find out what times would be best for them.

•    Who will be involved in the move

Depending on your stakeholders you may need several key representatives present when moving the office. If this is the case you should establish personal contact with all early to ensure you can find a workable date as soon as possible. Generally speaking the fewer people involved in the physical move the easier it is to find a suitable date – hiring a professional removals company can speed up any move and get you up and running quickly.

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